IT Hardware Inventory and Auditing
What is IT hardware inventory and auditing?
Simply keeping track of the assets within your infrastructure estate can be a monumental task, audits are labour-intensive and time consuming especially if you have multiple site locations. Our role is to plan, budget, assess requirement and suitability. You may be under pressure to deliver on service levels and cannot spare the manpower.
Gain control of your ITIL service asset configuration management framework with bespoke IT hardware auditing.
- Inaccurate or Inconsistent Data in the CMDB
- Fluid Environment with Regular Changes
- Non-Static Mobile Equipment
- Non-Networked Equipment
- Relocations and/or Rationalisations
- Change Management
- Upgrades / Decommissioning
- Disaster Recovery / Business Continuity Planning
- Systems Security
These are just a few of the reasons why you need to conduct a physical audit.
What are the benefits of a hardware inventory?
Strategy – Your IT Hardware Strategy is driven by the information contained in the Master Asset Register
Drive your IT Hardware Strategy with quality information. Using remote IP location software has its limitations and costs. You may not be able to drill down to user, desk or departmental level and you will not be able to keep track of non-networked items. We can help tie in disparate data sources by utilising bespoke templates to conduct physical audits, gathering as much information as you require in an accurate and consistent format.
How are you going to get this information? You will receive an Master Asset Register in a spreadsheet format with all your required fields. The Master Asset Register can benefit the following points:
Control Costs & Value of Assets – See where your IT investments have been made within your organisation. Reduce the hidden cost from using your own, higher paid, IT team to perform audit. Asses the total value of your hardware assets. What am I paying for on leased equipment.
Control Ownership – See instantly who owns an asset in your organisation. Want to know who is using what and where?
Replacing and upgrading – Need to upgrade equipment or reallocate resources? Identify current and potential hotspots for upgrade/decommissioning.
Management Service Level Agreements – If equipment is leased you can monitor supplier performance against service level agreements for failures in contractual delivery.
Tax: Asset Depreciation – Accountability needs to be taken for every asset within an organisation. Tax is paid on all company assets, having an up-to-date database may allow you to save money by not paying for items that don’t exist. Items also depreciate over time, which also need to be accounted for. HMRC = Assets
How is a hardware inventory conducted?
We will consult with you to determine the execution strategy and proposed schedule. Depending upon the standard user configuration we may conduct ‘in’ and out-of-hours auditing to determine the individual assets. Mobile equipment has to be audited in normal working hours. Data centres and Comms rooms will need to be accessible during the audit period.
- Printers /MFD’s
- Mobile devices
- Any common equipment/hardware
Common data types:
- Unique Asset Reference Number
- Serial Number
- Asset Type – I.E. Laptop, Monitor
- Type of Equipment ie Laptop, Monitor
- Manufacturer Model
- Internal location information such as User/Desk/Department
- Audit Date
- Comments – for exceptions
Where do we operate?
We operate nationwide covering technical equipment and areas in small offices, large offices, data centres, server rooms, comms rooms, warehouses, shops (retail), government buildings and outdoor technical facilities.
Speak to one of our experts regarding any queries and for a quote – Free no-obligations quote – 0800 013 2182 or contact us here.